reception counter and desk accomodates two staff

What Furniture Should You Have In Your Reception Area?

As visitors walk into your office, the reception area is the first thing they see, and the last area they pass through on their way out. Having a cheerful and bright reception area is one of the most effective ways to welcome people into the workplace. How can a reception area be made to feel welcoming? What elements and furniture should be included?

reception counter and desk accomodates two staff

The reception area in many offices is commonly referred to as the waiting room, and people are first drawn to look around while waiting. To create a truly impressive reception area, you must provide more than just a desk and a few chairs. We have outlined a list of elements that should be present in every reception area in this blog.

Desks: Almost every reception area has a desk where visitors can get their questions answered or be directed in the right direction. There may be a perfect reception desk that is specific to the type of industry you are in, but all reception desks should be neat and well organized. You should ensure that there is a clear path between the entrance of your organization and the desk. In many cases, guests will be signing or filling out forms at the reception desk. Therefore, it is imperative to consider lighting in front of the desk, rather than just behind it.

visitor desk in a visitor and reception area
Accent Chairs: The goal is to never keep your guests waiting for too long. However, if that is the case, you should provide comfortable yet stylish seating for them to rest on. As well as providing a comfortable place to sit, the right chairs can also enhance the overall style of your reception area. A reception desk with bold colors might benefit from chairs in neutral colors such as white, tan, or gray. You can brighten up your reception area with a colorful chair if your reception area is more neutral in color.

guest seating can accommodate work and presentations
Depending on the number of guests expected at any given time, the number of chairs required varies. Including a minimum of two chairs is a smart idea even if you rarely have guests waiting. You can make your reception area more welcoming by adding chairs, even if they are primarily for decoration.

brightly lit reception and visitors area with seating for visitors and meeting spaces for huddles

Tables: There are many companies that operate on some type of hybrid schedule to maximize their productivity. It is possible that guests coming into your office might not reach for that magazine while they wait, instead they may reach for their laptop to conduct business. Providing laptop stands in the reception area can make the area more functional for visitors. Consider including end tables or coffee tables for books and magazines if your typical guest is not necessarily a hybrid worker. If you wish to maximize space in your reception area, there are some lounge furniture and seating options that have built-in tables.

reception tables with lounge seating for guests

Lounge Seating: There may not be a place for lounge-style seating in every reception area, but if you have guests or clients waiting frequently, they can make a worthwhile addition. The use of lounge-style seating is a convenient way to fill an open area, as well as provide your visitors with a comfortable place to sit during their visit. Creating the same level of comfort in the office as at home will allow people to wait happily in the office. The use of sofas and couches in the reception area is also a smart way to incorporate company colors. A consistent look and feel throughout your reception area can make a significant impact on your guests. The impression that you make extends not only to your clients and guests, but also to your existing and prospective employees.

reception waiting room furniture with lounges, padded chairs and tables

Plants: In the workplace, companies are increasingly incorporating plants, and there are several benefits to having plants for your employees. There is evidence that plants improve productivity as well as the ability to focus. Studies have shown that employees spend more time in places with plants and feel more content. Plants can achieve all these benefits, so including them in your reception area should be an easy decision since everyone wants happy visitors and clients.

reception visitor area with plants and lounge seating

Start by planning the function of your reception area and ensure that all the elements that are necessary to accommodate your guests are included. Ensure your reception area is accessible to all potential visitors and remove any barriers to smooth entry. As soon as you have covered these bases, you can begin to create a homelike atmosphere by incorporating the right pieces of furniture into the reception area.

You can count on the PVI team to help you make the most of your reception area from design to installation!