Whether you are setting up your first home office or moving into a new office space at work it’s important execute a proper space plan to ensure that you maximize your office space. Below we have outline our essential tips on how to set up your new office space.
Determine The Goal of Your Office Space
The first essential goal of setting up your office is to determine how you will use your office space. The planning stage of your office space use is key to maximizing the use of your space. Consider how you will use the space – to entertain clients, productivity and aesthetic goals, the arrangement of storage areas. All of these factors are important to how this office space will work with you. From this step, you can determine what office furniture you will need to purchase and align that with your goals.
Measuring Your Office Space
There is an old saying “Measure Twice, Move Once”. Proper planning is key to ensure that your new office space is measured correctly for your new office furniture. Now that you have done the proper goal planning for the function of your office. The next step is measuring the space and properly fitting in the office furniture you wish to place into your office space. To figure out the area of your office space, you will simply measure the length and width of the room and multiple these two distances together. It’s essential that during this phrase, you make sure that you note the electrical outlets as well, because the placement of these outlets will determine how you will place equipment such as your printer, computer and other electrical equipment you will need in your office. After you know the size of your office space, you can draft some preliminary furniture arrangement plans. If you’re not comfortable with taking measurements, PVI Office Furniture will do this for you – we offer space planning as part of our services for free.
The Centerpiece of The Office – The Desk
The biggest office furniture decision you will need to make for your space is your desk. This is where all the magic happens in your office. It’s always a good idea to position your office desk first and foremost, because this is more often than not the most important article of office furniture and where you will spend a majority of your time. Position your office desk with your office objectives in mind. For example, if you’re attempting to maximize productivity, you will want your desk to be near an electrical outlet for your computer or other office equipment that requires a power source. If your focus is merely aesthetic in nature, you may want to consider placing your desk near a window to capitalize on the natural light.
Determining Your Storage Options
If you’re going to use an office filing cabinet, you will want to set it up in a location that will be convenient for you as well as anyone else who may need access to it. When setting up any type of office storage, it’s important to consider how much clearance the cabinet drawers require to open fully. Nothing is more frustrating than digging through an office filling cabinet with the drawers only partially open. If storage space is limited, you may also want to consider vertical file cabinets or even rotary file cabinets as these take up considerably less space than your typical lateral file cabinet.
Choosing The Right Chairs
Lastly, it’s important to determine if you need office chairs and what type of chair fits your need. From a task chair to an executive leather chair, it’s important to know how you will use this chair daily. Consider the work that each person will be doing each day in the office and how they will need to move around in their office. A good chair can be essential to their productivity. Consider this in your planning, for a smaller office setting, the ideal place for your office chairs will be directly in front of your desk. Perhaps adding a couple of chairs if you are planning to entertain clients or co-workers in your space as well.
If you are planning out a larger office space, ideally you will want to consider side chairs for separate meeting and client reception areas as well.
We have hopefully provided you with an outline of tips that will get you on the path of planning your new office space with ease. At PVI Office Furniture, we want you to have the office space that grows with you and your business. We offer not only office furniture that fits into your office but we can plan your space as well. Learn more about our space planning services as well as visit our Frederick, Md showroom to talk with our sales and space planning team who can guide you through planning out the space that works best with your business and professional needs.