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Furniture Rental for Trade Shows

Planning a trade show is tough. Most conference centers come empty, meaning you have to supply lighting, sound systems, and furniture from an outside vendor. From designing what you want the overall event to look like, budgeting, and furniture delivery, set up, and tear down, furnishing trade shows can be overwhelming.

Below, PVI has outlined different items to remember when planning your next trade show, and how we can help for any trade show in Maryland, Washington, DC, and Northern Virginia. Contact PVI for furniture for your next trade show or conference!

Trade Show Furniture Checklist

The last thing you need is forgetting chairs for your trade show booth. Below is a list of some of the things you shouldn’t forget when planning your next trade show!


It is important to have your guests feel comfortable at your trade show. To do this, you need places for guests to sit and gather. Registration tables, information desks, back offices, and trade show booths all need seating. Chairs for your guests are one of the most important pieces when it comes to furnishing your trade show.


Tables will be needed all throughout your trade show or conference for several reasons. First, if you are having a registration table or information stations, you will want to make sure you have enough tables that will get your guests registered as efficiently as possible. Also, it is important to have enough tables for guests and staff to congregate and discuss ideas. Having several larger conference room style tables throughout your trade show would help guests be able to gather and feel comfortable.

Bookcases and File Cabinets

Bookcases or filing cabinets are not often thought of for trade shows or conferences; however, it creates ease when organizing your documents and important credentials. Stay organized for your next trade show with filing cabinets or bookcases.


If your event requires private meetings between a small group of people, you may want to consider ordering conference desks. Desks are a nice alternative to large tables that look more sophisticated compared to tables.

Furniture Delivery & Setup for Trade Shows

Now that you created a list of all the furniture you need, you may be wondering how you are going to get the furniture delivered and assembled. Luckily, there are alternatives to doing this alone. If your trade show is taking place in Maryland, Washington DC, or Northern Virginia, PVI can help! PVI can conveniently deliver your rented furnishings to your location and assist with the assembly. If you are outside of our service area, finding a contractor who will help you with the delivery and assembly process will help your event go smoother and create less stress.

Disassembling Rented Furniture After a Trade Show

When a trade show or conference is over, the clean-up process begins. After a long event, taking apart the furniture may be the last thing you want to do. Luckily, when you rent trade show furniture with PVI, we will come back to your location and take care of disassembling our furniture and bringing it back to our showroom.

Contact PVI for Your Next Trade Show Furniture Needs

Located in Maryland, PVI has been serving Maryland, Washington DC, and Northern Virginia for over 29 years. For your next trade show, turn to the experts. We will help you decide which furniture fits your needs best, deliver, assemble, and take down our furniture to make your conference or trade show run as smoothly as possible.

Contact PVI for your next furniture rental needs!

Contact PVI Today!

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PVI has the largest used office furniture warehouse in Central Maryland. Come visit our Frederick showroom today!

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